Writing - Section 1
The first section is about business writing. It covers how to build a powerful and effective sentence by using active verbs, tips and formats for writing business letters, memos, and even email!
Proper business communication is crucial to success of an organization
or individual. Business writing is often the main line of communication
inside and outside of any organization, making writing one of the most
important skills to master.
Good communication helps to ensure an efficient operation of all
levels within an organization. Poor communication is common, and
often results in inefficiencies, leading to a loss of productivity and
consequently, a loss of profits.
Sample
Set Your Writing Objective
In business writing your objective is always to convey a message.
Before you begin to write, clearly define the message you need to
convey in your mind or on a post-it note. Focus on that message, and
then make it your goal to convey that message to reader. Make every
word, every sentence, and every paragraph work towards
accomplishing that one goal.
Write For the Reader
Many letters, memos, and reports are written from the perspective of
the writer and not the reader. You might write the same message in
many different ways, depending on who
will be reading it. This can cause the
message to be lost or misconstrued if you
are not writing for your reader.
Business correspondence must clearly
convey the message to the reader on the
first reading. The business world is too
busy to study letters looking for obscure
or hidden meanings.
Two questions you should ask yourself while writing:
Section Contents
- Set Your Writing Objective
- Write For the Reader
- Get Into Your Readers Mind
- Write So Your Reader Can Understand
- Focus on What Your Reader Needs to Know
- Writing Tone
- Spelling and Grammar Matter
- Proofreading
- Homonyms, Apostrophes and the Right Word
- Personal Pronouns
- Personal Pronouns and Gender
- Titles
- The Sentence
- A Paragraph, the Unit of Thought
- Formatting Business Letters
- Writing Memos
- Writing Email
